Access control to your data room allows you to monitor the entry and exit into your data center and quickly remove permissions at any time when there are doubts, or suspicions. Advanced security features like dual intervention mode, supervisor mode, and two-factor authentication link allow you to make sure only authorized users are able to access your assets. Additionally, you can define permissions for each user by determining their role and contribution to the project to stop information leaks.
When deciding on a virtual data room, think about its user-friendly design and features. Look for an VDR that has a robust and simple UI that is simple to use by the CFO or an entry-level accounting. A well-designed UI will also improve collaboration by allowing simple sharing of files, commenting and centralized communication.
It is also recommended to look for an VDR equipped with tools that facilitate due diligence and M&A transactions. A data room online with a Q&A section, as an example, can help you complete the financing process by providing potential investors with a safe and convenient platform to review documents. A VDR that also includes legal practice management is helpful in controlling the information exchanged between lawyers and their clients.
If you are using a virtual dataroom for sharing documents with other parties opt for one that comes with dynamic watermarks. They are able to add personal identifiers for each document, and also display the email address of the recipient as well as their IP address in order to stop unintentional sharing and improve the likelihood of being traceable in the event of an incident. A VDR with an integrated spreadsheet viewer that is secure prevents unauthorized editing and cloning.
