Software for document storage and distribution can streamline document-based workflows, and eliminate manual processes. With an integrated solution businesses can automate their entire process from beginning to end – reducing costs, improving efficiency and ensuring compliance.
A central repository for files gives employees, stakeholders and customers with access to important documents -instead of navigating through files, folders and email inboxes. This information chaos slows down productivity and causes frustration for everyone involved. A digital document management system lets users quickly and efficiently locate documents. The system also keeps track of any changes to files, which helps prevent data loss.
Cloud-based document management systems are an excellent option for companies that need the most secure level of security. This type of system permits companies to store their files in a secure server or cloud environment that is managed by the vendor. It also provides backups of all documents and files and can be accessed even if your internet connection fails.
Another document management software is an on-premise solution, which is a computer system that makes use of local servers and storage to manage data and files. This method requires IT support to maintain and update the system, but the confluence of big data and business intelligence it provides you with complete control over all data and documents.
For companies that require a centralized solution for document storage, but want to allow commercial teams to edit and delete files, we recommend taking a look at solutions such as urCollection. This software was specifically designed for commercial teams working in mobile environments. It lets them share documents through web-based interfaces while keeping the history of each file’s version.
